How Emipro Improved the Inventory Management and Business Performance of CoolPC Using Odoo Integration

CoolPC handled its business by utilizing multiple sales channels like Amazon and Shopify. However, they struggled to maintain the orders and various product inventories. They also needed a system to handle their taxation.

CoolPC is a company based in Washington, USA, famous for manufacturing cooling accessories for desktop computers and laptops. Over the years, they have expanded their product catalog, which comprises cables, AV cooling fans, home theater cooling kits, and USB fans.

Poor Inventory Synchronization - CoolPC sells its products through Amazon FBA & FBM, Shopify, eBay, and manual B2B. They received online and wholesale orders from across the globe. Moreover, they had two warehouses in the USA and one virtual warehouse for sub-contracting. They used ShipStation to handle orders connected to Amazon and Shopify. Their legacy systems also included an Amazon and Shopify integration. 

But, they were unable to handle these orders and manage their inventory, leading to poor synchronization between sales channels. Plus, there was no inventory tracking mechanism, causing problems while ordering raw materials and processing orders.

Lack of a Structured Taxation and Accounting System - CoolPC handled their sales tax calculations and accounting using the QuickBooks platform. However, it was difficult to integrate multiple channels into QuickBooks using add-ons. 

In addition, importing the financial data was also problematic and time-consuming. As a result, employees spent a significant part of their days calculating taxes and performing accounting tasks. Poor inventory management also caused problems while preparing balance sheets. 

Earlier, when the tax was 0%, employees could not correctly calculate it in QuickBooks. As the tax percentage differs from one zip code to another, every tax percentage has to be accounted for. So this resulted in accounting calculation errors.

Enhanced Inventory Synchronization with Odoo ERP Integrations - 

• Emipro integrated ShipStation with Odoo to handle Amazon and Shopify orders. 
• Used ICT (Inter-Company Transfer Module) to manage and track warehouse material transfers from China to the USA. 
• Included dropshipping to ship goods to customers if CoolPC did not have sufficient warehouse stock. It made handling large B2B orders simpler.

In addition, Odoo’s Make To Order functionality created a Purchase Order when the company lacked stock. They could conveniently buy goods from local vendors through this feature without affecting their inventory. 

Most importantly, Emipro added a Replenishment customization to Odoo. This showed a quantity forecast of all warehouse units at the company level, which helped inventory tracking immensely. Now, CoolPC can order raw materials and goods for the company whenever needed. 

They did not have to place orders for every warehouse separately, saving time and resources. The team worked according to the Replenishment notifications.

Improved Taxation and Accounting with Odoo TaxCloud API Integration - Emipro integrated the TaxCloud API into the Odoo platform to address the taxation issues of CoolPC. Along with the third-party integration, Emipro also utilized the default functionality called TaxCloud API exemption certificate integration.

These additions allowed CoolPC to simplify their taxation responsibilities – 

• The TaxCloud API calculated the sales tax for each product on the channels. It also factored in the American state, zip code, and special jurisdictions.
• Odoo helped track the products exempted from sales tax and the states where the exemption applied. 
• Even when the tax was 0%, it was calculated efficiently.
• It reduced taxation and accounting errors which sped up other business processes. .

Further, Odoo allowed them to automate their sales tax, making the calculations accurate and faster. Any employee could look into the taxes and understand them conveniently. 

The various integrations helped speed up business processes, especially taxation, inventory management, and accounting. Here’s how Emipro transformed CoolPC’s business operations –

• Synchronized and structured inventory – Odoo integrations improved inventory tracking and handling of multichannel orders. The Replenishment customization boosted inventory management and order placements. It resulted in the proper utilization of time and resources.
• Faster accounting – The TaxCloud integration enabled them to solve taxation issues and speed up calculations. Accounting was seamless and error-free, and financial data management improved. As a result, preparing balance sheets was way more convenient than before.
• Enhanced sales processes – Better inventory management and taxation led to faster sales operations. CoolPC improved the efficiency of fetching, dispatching, and tracking their orders. Overseeing the products and raw materials in different warehouses was also simpler. 
• Streamlined operations – The shift from traditional legacy systems to the modern and feature-rich Odoo ERP helped CoolPC save time and money. An accurate inventory allowed them to streamline workflows and other business operations.

Thus, Emipro aided CoolPC in elevating its overall company revenue and market expansion.